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New Hires

New hires should complete FTE reporting in Project Board soon after start date (within one month). Do your best to estimate the efforts you intend to spend based on your position description or position vacancy announcement.

Condition Change and Program Area FTE

The Program Area selections and FTE you provide in Project Board determine how you are displayed on the UC ANR Programmatic Footprint Maps. To add/change your title, discipline, and specialty - please see the Update your Profile webpage.

Instructions

Using Firefox or Chrome, log in to https://projectboard.ucanr.edu (you may have to enable pop-up windows). On the Microsoft sign in page, type in your UC Davis or UCOP email address. In the proceeding single sign on page, use your UC Davis Kerberos or UCOP Web Applications credentials to sign in. Complete DUO authentication. Visit this user manual for log in instructions and skip to troubleshooting.

1. Click on F.T.E. in the top menu of Project Board.
2. On the Condition Change FTE module, click on the blue edit icon and follow the onscreen instructions and hover-over tips.
3. Report the effort you intend to spend in your new position. 
4. Use the dropdown lists to assign your program areas and condition changes. Program Areas are broad subject matters covered by UC ANR's Program Team umbrella structure. You may wish to view the Program Areas crosswalk to UC ANR Programmatic Footprint Maps to determine on which maps you will be displayed. The Condition Changes webpage has a complete listing of the condition changes.
5. Be a lumper, not a splitter: Consider selecting at most 3 condition changes. It is highly recommended that you select an existing condition change from the list. Only you will see your user-defined condition changes in Project Board. ANR will periodically review user-defined condition changes and modify as needed. 
6. Only use the "administration" program area if you have an administrative appointment such as County Director, Statewide Program Director, Research and Extension Center Director, etc. You may select a few condition changes toward which your administrative appointment contributes and/or create a generic, user-defined condition change such as "REC director administration."
7. Report your effort as 100% of your academic appointment, even if you do not work an entire fiscal year or have less than a 1.0 appointment. Analysts will prorate to your actual appointment as needed.
8. When you are finished, click on the blue Submit bar in the Condition Change FTE module. You can re-submit at anytime and it will be reflected on any live programmatic maps.
9. Note: The annual call for FTE reporting is conducted May/June and due early July. When you receive the next call for reporting, you can revise your response to reflect the state fiscal year that ended. In the meantime, thank you for taking the time to share your planned efforts. 

About Condition Changes

The UC ANR condition changes were developed in 2017 through a participatory process that engaged academics and program staff across the ANR network. To learn more about how UC ANR uses and how you can use them, you can visit this Condition Changes webpage.

County FTE

Only CE Advisors with county assignments will see the county FTE module in Project Board. If you believe you have a county assignment and do not see the county FTE module, or if you see a county assignment that should not be there, please contact Academic Human Resources or Program Planning & Evaluation at kit.alviz@ucop.edu.

The county selections and FTE you provide in Project Board determine how you are displayed on the UC ANR Programmatic Footprint Maps.

Instructions

Using Firefox or Chrome, log in to https://projectboard.ucanr.edu (you may have to enable pop-up windows). On the Microsoft sign in page, type in your UC Davis or UCOP email address. In the proceeding single sign on page, use your UC Davis Kerberos or UCOP Web Applications credentials to sign in. Complete DUO authentication. Visit this user manual for log in instructions and skip to troubleshooting.

1. Click on F.T.E. in the top menu of Project Board.
2. On the County FTE module, click on the blue edit icon and follow the onscreen instructions and hover-over tips.
3. Report the effort you intend to spend based on your position description.
4. If you have an administrative appointment, combine administrative and programmatic efforts when reporting for each county.
5. Report your effort as 100% of your Cooperative Extension appointment. Reporting should equal 100%. Analysts will prorate to your actual appointment as needed.
6. When you are finished, click on the blue Submit bar in the County FTE module. You can re-submit at anytime and it will be reflected on any live programmatic maps.
7. Note: The annual call for FTE reporting is conducted May/June and due early July. When you receive the next call for reporting, you can revise your response to reflect the state fiscal year that ended. in the meantime, thank you for taking the time to share your planned efforts.

About County FTE

County FTE indicates the portion of your salary that ANR contributes to each county. It will be used in county fund source reports and may be used in other accountability, advocacy, and planning efforts.

Project Board Due Dates

Project Board is open year-round so you can report anytime! This Project Board User Manual includes an Introduction section and Getting Started sub-section that you can use to begin reporting. Due dates will always be updated on this Project Board Home Page.

Technical Assistance

For questions and technical assistance, please contact Program Planning & Evaluation analysts Kit Alviz (kit.alviz@ucop.edu or 510-987-0027) or Christopher Hanson (christopher.hanson@ucop.edu or 510-987-0628).

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